Supplier
The invoice arrived. It's wrong.
Wrong name, personal address, missing VAT number, foreign VAT: it spots it and prepares the correction request. You click, it goes.
What happens
An invoice in the director's name instead of the company's. An address that isn't the registered office. Belgian or French VAT on an online purchase. Nobody notices before the accountant, months later, when it's too late to fix.
What it does in this case
It checks on arrival
Name, registered-office address, VAT number, rate, reverse-charge mention. The check happens the day the invoice arrives.
It prepares the request
A short e-mail to the supplier, with the exact details to correct. As a draft.
It tracks the reply
Corrected invoice received: attached, the old one archived. No reply: follow-up at D+7.
It tells you when it's lost
Some suppliers refuse. It tells you, so you and your accountant can decide.
What an invoice must show
- For VAT, according to the Administration de l'enregistrement: issue date; a unique sequential number; the supplier's VAT number; full name and address of supplier and client; date of supply if different; quantity and nature of goods or services; price excluding VAT; VAT rate and amount, broken down by rate; the reason when the transaction is not taxed.
- In addition, for a supplier established in Luxembourg, according to guichet.lu: its name, legal form and registered office, its RCS number, its business permit number.
- Up to €100 including VAT, with no other Member State involved, a simplified invoice is enough: date, supplier's name and address, nature of goods or services, price including VAT, VAT amount or what is needed to compute it.
- What you can deduct on an incomplete invoice or one with foreign VAT depends on your situation: check with your accountant. The site gives no tax advice.
What it never does without you
It doesn't pay. It doesn't send. It doesn't sign. It doesn't commit your company.
Draft mode
Every e-mail, every request waits for your approval.
Log
Every action is traced, dated, readable.
Kill switch
One gesture, and all sending stops.
Sending cap
A maximum number of sends per day, and a copy to you every time.